Reaching out to wedding vendors can feel awkward, especially if you have never done it before. The good news: most vendors want to hear from you. The key is making it easy for them to say yes.
The Anatomy of a Great Vendor Inquiry
Every initial email should include five things:
- Your names and wedding date — this is the first thing they check
- Your venue or general location — they need to know if they serve your area
- Approximate guest count — this affects pricing for catering, rentals, and more
- What drew you to them — a personal touch goes a long way
- A clear ask — whether that is availability, pricing, or a meeting
Template: Photographer Inquiry
Subject: [Your Names] — [Date] Wedding Photography Inquiry
Hi [Photographer Name],
We are [Name] and [Name], getting married on [Date] at [Venue] in [City]. We have been following your work and absolutely love your [editorial/candid/documentary] style — your [specific shoot or detail] really stood out to us.
We are looking for someone who can capture both the big moments and the quiet ones. Would you be available for our date? We would love to learn more about your packages and pricing.
Thank you so much!
[Your Names]
Template: General Vendor Inquiry
Hi [Vendor Name],
We are planning our wedding for [Date] at [Venue] ([Guest Count] guests) and would love to learn more about your services. [One sentence about what attracted you to them].
Could you share your availability and pricing for our date?
Thank you!
[Your Names]
Following Up
If you have not heard back in 5-7 days, send a brief follow-up. Vendors are busy, especially during peak season. A simple “Hi! Just wanted to follow up on my inquiry from last week” is perfectly appropriate.
Eydn includes built-in email templates for every vendor category, pre-filled with your wedding details. Just click and send.